Old Loughtonians Hockey Club Limited

Roding Sports Centre

Luxborough Lane

Chigwell

Essex  IG7 5AB

 1 September 2021

 Dear Fellow Members

 We are planning to hold this year's annual general meeting ("AGM") on Sunday 26tj September 2021 at 3.00 pm.  We hope the meeting will be at the clubhouse, but it may have to be by zoom.  The notice of the meeting and a form of proxy can be found on the new website.

 I am pleased to report that Phillip Wheater has agreed to continue as Chairman of the Club, Richard Higgins will continue as President and Cindy Falconer will continue as Welfare Officer.  All three will therefore be seeking re-election as a director.  

Harriet Chere has kindly agreed to continue as Membership Secretary and Sam Gayler as Ladies Club captain.  Elliott Smith is standing down as Men's Club captain.  Many thanks to Elliott for his work. Simon Beckley has agreed to take on the role.  Justin Fox will continue on the management board as a co-opted member representing the mini and junior sections and John Wright will join him as the other co-opted member on the management committee.

During the season the management committee procedures have been changed and new sub-committees introduced.  We are also proposing to change the composition of the management committee.  Phillip Wheater will enlarge on this in his chairman's report.

This will mean that we will have to change the articles of association.  The proposed new articles are displayed on the new website.

You  will see that the AGM notice includes a schedule setting out the roles which have been filled and those other roles which still need to be filled.  As far as Club officers are concerned we still need a Finance Officer, Computer Systems Officer and Sponsorship  Officer as well as  social secretaries to work with Matt Smylie as Communications Officer..

 Without the many volunteers who you will see listed on the schedule, our Club could not function.  If you are able to help and would like to carry out any role (whether listed or not) please do let Phillip or me know.

If you are not able to attend, could you please complete the proxy form and return it to me by email. 

 In advance of the AGM we are exhibiting  a copy of:

 (a)        The Chairman's report prepared by Phillip Wheater;

(b)        The Ladies Club Captain's report prepared by Sam Gayler;

(c)        The Men's Club Captain's report prepared by Elliott Smith;

(e)        The Membership Secretary's report (including recommendations for next season's membership fees) prepared by Harriet Chere.

(f)        The report of the company's financial results for the year prepared by Phillip Wheater.

 If any member has any other business which they would like to raise at the AGM, please would you let me know.

 If the AGM is to be held by video link, then the club office will circulate the details to all eligible members nearer to the date of the AGM.

Yours sincerely

Peter Kempe

Company Secretary

Old Loughtonians Hockey Club Limited