Club annual general meeting
Posted by Peter Kempe on 7 August 2018
Old Loughtonians Hockey Club transferred all of its activities and assets to Old Loughtonians Hockey Club Limited (the "Company") as at midnight on 30 April 2017.
Since then the Club has continued in existence whilst the management committee and Company/Club general manager have been dealing with the practical transfer of the activities such as setting up new bank accounts and assigning or novating contracts.
The Club has not yet been dissolved. The Club must hold an annual general meeting each year between March and September. The notice of this year's annual general meeting has been sent to all remaining Club members together with a proxy form .
The quorum for all general meetings is 25 members entitled to vote. All playing members are now members of the Company and not the Club. The only remaining members of the Club are its Honorary Members (rule 4.2.2 of the constitution):
(a) The President;
(b) The Vice-Presidents; and
(c) The Honorary Life Members,
as well as the members of the management committee who were elected last year.
For the meeting to be quorate we do not need members to attend in person but do need 25 members present in person or by proxy. Please would each remaining Club member therefore either attend in person or return the proxy form (by email or by post) so that we can have a quorate meeting.
We anticipate that we will have one final extraordinary general meeting of the Club in order to resolve to dissolve the Club. As this will be an administrative matter we are proposing that the members amend the constitution so that the quorum for general meetings is 4 instead of 25. That will enable the management committee to proceed without the need for 25 members to attend in person or by proxy.
All members will of course receive notice of the meeting and be entitled to attend and vote if they so wish.
