OLD LOUGHTONIANS HOCKEY CLUB LIMITED

NOTICE OF ANNUAL GENERAL MEETING

Notice is given that the annual general meeting of Old Loughtonians Hockey Club Limited (the "Company") for the year 2018/2019 will be held at Roding Sports Centre, Luxborough Lane, Chigwell  , Essex IG7 5AB  on Sunday 7th July 2019 at 17.00 hours for the following purposes:

A G E N D A

Ordinary Business

1. President’s Welcome;
2. Apologies for Absence;
3. Report by Honorary Secretary - approval (by ordinary resolution) of the  minutes of 2018 AGM;
4. Club Chairman's report;
5. Ladies’ Club Captain's report;
6. Men’s Club Captain's report;
7. Chairman of the Playing and Coaching Committee's report;
8. Report of the Company's  financial results and balance sheet and the presentation of the Company's projected financial situation for the following year by the Honorary Treasurer;
9. Membership Secretary's report and the approval (as an ordinary resolution) of the membership fees for the following season;
10. Confirmation of Men's section and Ladies section club captains, team captains, managers and coaches nominated by members of each team squad (currently as set out in the schedule attached to this notice) and in the event of more than one person being nominated, the election of such captains, managers and coaches for the following season;
11. The re-election (by ordinary resolution) of

• Richard Higgins; and
• Tom Stumbke,

as directors of the Company;

12. The re-election (by ordinary resolution) of Jane Blake as Company secretary:

13.The election and/or re-election (by ordinary resolution) of Management Committee members (as listed in the schedule to this notice):

14. The election of Phillip Wheater (by ordinary resolution) as a director of the Company following the resignation of Julie Warwick-Munday as a director of the Company;

15. Notification of the appointment of club officers (as listed in the schedule to this notice);

16. The reappointment (as an ordinary resolution) of Gane Jackson Scott LLP as auditor of the Company;

17. The adoption of new articles of association of the Company (as a special resolution);

18. Such other agenda items as requested by any of the members of the Company no fewer than 14 days before the date of the meeting and agreed by the Management Committee; and

19. Any other business of which not fewer than seven days' previous notice in writing has been given to the Senior Members (as defined in the articles of the Company) by the Honorary Club Secretary in writing (whether by electronic or other written means).

Dated:           12th June             2019

 

Registered office:

Roding Sports Centre, Luxborough Lane, Chigwell  , Essex IG7 5AB  

By order of the board of directors

Director/Secretary

NOTE:                    A Senior Member entitled to attend and vote at the meeting is entitled to appoint another person as his/her proxy to exercise all or any of his/her rights to attend and to speak and vote at the meeting and at any adjournment of it.  A proxy need not be a member of the Company.

To be valid, forms of proxy must be lodged at the registered office of the Company, no fewer than 24 hours before the time fixed for the meeting.